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Bar News - February 6, 2004


Open Courts & Technology ~ Part 2

By:

Victim Advocates Want Names, Addresses, Records Offline

Copyright 2003 By The Associated Press. All Rights Reserved. Originally published Monday, Dec. 1, 2003. Posted until Feb. 1, 2005 with special permission from AP Digital.

Heidi McDonald says her abusive ex-husband used the Internet to stalk and harass her after she left him.

He lurked in online chat rooms she frequented about 1980s musicians. When she posted a message, he would jump in with an obscene response that smeared her reputation, she says.

He bought dozens of magazine subscriptions and applied for credit cards online in her name. He even logged into her e-mail accounts, using her birthday and her mother's maiden name to get her passwords.

"He e-mailed people as me. He tried to mess up my friendships," said McDonald, 33, of Pittsburgh, Pa. "I lost a lot of friends because of it."

SIDEBAR

Technology affects ability to search court records online

Copyright 2003 By The Associated Press. All Rights Reserved. Originally published Monday, December 1, 2003. Posted until Feb. 1, 2005 with special permission from AP Digital.

The type of software used to put court records online affects how easy it is to find information.

Most state and local courts that store records electronically use inexpensive imaging systems, which scan documents as pictures.

Imaged documents generally can't be searched for particular words or phrases. That provides some privacy, because if someone enters an individual's name into an Internet search engine, those court records won't show up.

But imaging software also makes it difficult for court clerks to verify that confidential information is excluded from motions and forms filed by lawyers. For that reason, many courts won't post imaged documents online.

Many courts do post dockets, which are chronological lists of motions, rulings and hearings in each case. Court clerks control docket information because they enter it.

Even docket information is unlikely to show up in an Internet search, however. That's because Web-design tools can designate sites or parts of sites off-limits to search engines like Google.

A second reason dockets are unlikely to show up is that most court Web sites require users to fill out search forms with the case number or name of one of the parties to access a case. Software used by search engines can't fill out those forms.

The bottom line is you usually need to know which court's Web site to search and what case you're looking for.

To further protect confidential information, some state and local courts have started asking lawyers to use computerized forms that have special fields for private data, such as Social Security numbers. Those fields display only asterisks when viewed online.

The federal courts are much more open online. Their software does allow users to search for words within court records.

All the federal courts are now using or installing software that links dockets to motions and orders in each case. Entire cases, individual records or parts of records can be sealed.

Under federal rules, lawyers are required to refer to minor children by their initials and to use only the last four digits of Social Security and financial account numbers in motions. The full names and numbers are on a separate, sealed form.

Users of the new federal system must set up accounts, making it easier to track hacking incidents or criminal misuse of information.

All the federal courts should be using the new software by the end of 2005, said Richard Carelli of the Administrative Office of the U.S. Courts. Only Social Security cases will be kept offline.

The U.S. Bankruptcy Court in Manchester uses the new software. The U.S. District Court in Concord has started using part of it and expects to offer electronic case filing by the middle of next year.

But the Internet cuts both ways. McDonald eventually used online court, property and death records to show her ex-husband was lying about his finances, she says.

When her ex- began coming to child custody hearings in brand new cars, she found an undisclosed $261,000 from the sale of his late father's vacation home. As a result, a judge increased his child support payments.

Now he owes more than $20,000 in unpaid child support - and she can't find him. (Nor could The Associated Press, which replicated Heidi McDonald's searches of court records.)

"For the first time, I'm not trying to hide from him. He's trying to hide from me," she said. "He's not calling the house, he's not coming by, he's not harassing the kids' schools anymore."

As part of a sweeping computer system upgrade, New Hampshire is considering how much public access to grant to electronic court records.

Here and elsewhere, privacy and victim advocates want either a ban or strict limits on electronic posting of records involving divorces, domestic violence and sex crimes.

But advocates for public access say victims already have many protections.

In New Hampshire, sex crime victims -- especially children -- are commonly referred to in court records by their initials. Also, the addresses of domestic violence victims are deleted from the copies of restraining orders given to defendants and placed in public files at the courthouse.

By contrast, the civil court Web site for Montgomery County, Pa., has an "abuser index" searchable by the name of the abuser or the victim. The posted information includes the victim's address.

Maria Macaluso, executive director of the Women's Center of Montgomery County, worries victims will be afraid to use the courts. And she believes it's only a matter of time before someone uses the index to track down a victim in hiding.

"There hasn't been a case yet where someone's been killed ... but the potential for that is so real," she said.

[Montgomery County] Civil court clerk Bill Donnelly acknowledges her concerns, but says the county's judges have deemed the records public. Besides, people subject to restraining orders often are entitled to know the addresses they must avoid, he says.

"They know where the other person is to begin with," he said.

Grace Mattern, of the New Hampshire Coalition Against Domestic and Sexual Violence, thinks there could be a compromise.

She'd like access to a database that could generate statistics such as the number of domestic assault cases each year, what charges are filed, and the outcome -- without identifying victims.

"I'd love to be able to get that data," she said. "We should be keeping better track of what's happening with these cases in a way that allows us to effect policy changes."

Divorce records, which are public in New Hampshire, also are contentious because they contain detailed personal and financial information.

Lucy Dalglish, of the Reporters Committee for Freedom of the Press, says divorces can be newsworthy, especially when they reveal that a public official beats his wife, has a gambling problem, or is hiding assets.

She notes that lawyers can ask judges to seal sensitive information, on paper and online.

"Allegations from Mom that Dad was involved in incest with 5-year-old Susie? In any case, you're going to go to the court and ask that that be sealed," she said.

Privacy advocates say that places a huge burden on people already under stress, many of whom don't have lawyers. In New Hampshire, nearly 70 percent of domestic relations cases last year involved at least one person with no lawyer.

And sealed records can be unsealed.

Court critic Theo Kamasinski is trying to unseal the divorce records of about a dozen prominent lawyers to see whether they get favorable treatment from judges.

One lawyer, David Nixon, fought him all the way to the state Supreme Court recently, arguing divorces are essentially private. He lost.

Kamasinski says the public won.

"There are an awful lot of people here in New Hampshire who don't trust the courts and don't trust lawyers. They rely on the guarantee of open courts for justice, and you can't take that away," he said.

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