Department: Professional Development

Reports To: Director of Professional Development

FLSA Status: Non-Exempt, Full – Time

Summary: The Professional Development Staff Assistant position supports the efforts of the NHBA Professional Development Department in providing educational services and products to the Bar membership by efficiently performing assigned clerical duties.

Duties and Responsibilities include the following.  Other duties may be assigned.

Essential Responsibilities:

  • Provides program/project support and assistance to the Department:
  • CLE program materials preparation, including tracking materials deadlines and sending reminders as needed; obtaining bios, photos, and release forms; creating a table of contents, title pages, chapter pages, bio pages, etc.; organizing and assembling using Adobe; all under the direction of the Program Coordinator and Director. The goal is to create highly functional eBooks.
  • Assists with setting up, registration check-in, e-materials distribution, and other on-site support for CLE programs and other PD meetings.
  • Become familiar with and capable of performing registrar duties and tasks. To function in the Registrar’s capacity when the Registrar is out or to assist with those duties, tasks, and responsibilities.  The goal is to become the backup Registrar, including the following Registrar duties as needed: daily Registration Counts, NHMCLE reporting, “clean up” after live programs – marking attendance and onsite registrations, and CLE Club records – adding new members.
  • Assists with dissemination, cataloging, and inventory control of CLE video recordings
  • Performs other CLE clerical tasks under the direction of the Program Coordinator and Director.
  • Complete the Notary application process and Notarize signatures as needed, especially at the Practical Skills program
  • Performs professional speaker online sales payments related to InReach sales: tracks and prepares payments using InReach reports.
  • Serves as backup for organization, tracking, and ordering of supplies for the Lower Level (LL) Seminar room, LL Kitchen, and LL PDMS Storage area
  • Performs ongoing assessment of PDMS department products
  • Perform the following duties as a backup to other PD Staff Assistant: faculty confirmation letters and pre-program preparations.
  • Performs other duties as designated by the Director of Professional Development.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Language Ability:

Ability to read and interpret general business periodicals, professional journals, technical procedures, or government regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from managers, clients, customers, and the general public.

Math Ability:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Office Suit and Adobe, order processing software and database software (must be able to learn and work with The Associate membership database).


High School Diploma/GED

Certificates and Licenses:

A valid Driver’s License and access to an insured vehicle are required.

Notary public (can complete application and certification after starting the position.)

Knowledge, Skills, and Other Abilities:

  • Time management skills
  • Oral and written communication skills
  • Professionalism
  • High level of multi-tasking ability
  • Ability to prioritize
  • Flexibility in time, attitude, outlook, and dealing with volunteers
  • Customer and member service motivation
  • High level of sound judgment
  • High level of diplomacy and sensitivity when dealing with aggressive members and public
  • Ability to cope under stressful conditions
  • Ability to boil down information to communicate essentials quickly and effectively
  • Appreciation for the value of lawyers and the legal system
  • Commitment to quality
  • Team Player

Physical Demands:

The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this job, the employee is regularly required to sit, use hands, stand, walk, talk, and hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch, or crawl, as well as taste and smell. The employee must sometimes lift and/or move 25 – 30 pounds. Specific vision abilities required by this job include close vision and distance vision.

Work Environment:

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The employee is occasionally required to work near moving and/or vibrating mechanical parts.

The noise level in the work environment is usually moderate.


Interested candidates should send a resume and cover letter to

Please reference “Professional Development Staff Assistant” in your subject line.