Department: Professional Development Department (PD)
Reports To: Director of Professional Development
FLSA Status: Non-Exempt, Full-Time
Summary: The Professional Development Staff Assistant position supports the efforts of the NHBA Professional Development Department in providing educational programs and products to the Bar attorney membership by performing assigned clerical duties in an efficient manner.
Duties and Responsibilities include the following. Other duties may be assigned.
Essential Responsibilities:
- Provides program/project support and assistance to the Department:
- Activities include but are not limited to copying, filing, order fulfillment, maintaining supply of marketing flyers.
- Preparation of Continuing Legal Education (CLE) program materials, including: tracking materials deadlines and sending reminders as needed; obtaining bios, photos and release forms; creating table of contents, title pages chapter pages, bio pages, etc.; organizing and assembling; bookmarking PDF’s, copying a limited number of hard copies in-house, scanning for online downloading, setting-up materials for Dropbox; all under the direction of the CLE Program Coordinator.
- Assisting with set up, registration check-in, materials distribution and other on-site support for CLE programs and other Professional Development (PD) meetings.
- Cross-trained in and provides backup for the following time-sensitive duties in the absence of the Program Registrar: preparing registrant lists, badges, participant rosters and supporting in-person CLEs by staffing the webcast station and delivering questions for speakers. Staffing the in-person CLE registration table; producing daily CLE registration counts; reporting NHMCLE credit for NHBA CLE attendance; marking attendance and on-site registrations following live programs; and adding new members to the CLE Club.
- Assists the CLE Program Coordinator with program agendas and other requests.
- Orders supplies for CLE programs. Organizes, tracks and orders supplies for the Lower Level (LL) Seminar Room, LL Kitchen and LL PD Storage area. This includes procuring and providing refreshments for live CLEs as necessary.
- Work with the CLE Program Coordinator on bi-annual NH Practice and Procedure Manual organizing and tracking authors.
- Assist/communicate directly with members regarding AV orders, as necessary.
- Performs other CLE clerical tasks under the direction of the CLE Program Coordinator including program prep, cleanup – confirmation letters, thank you letters, and evaluation summaries. Updates the Honor Roll report on Programs (on calendar).
- Prepares PD mailings, including transportation to the Post Office, if needed.
- Assists all building tenants with scheduling the Pillsbury Room on the lower level and schedules the LL Seminar Room for NHBA non-CLE related events as well as any outside events. Updates Foxfire Building Management and maintenance people every two weeks with the schedule for LL Seminar and Pillsbury Rooms.
- Notarizes signatures as needed, especially at the Practical Skills program bi-annually.
- Performs ongoing assessment of PD department products and sets up e-books for sale through InReach.
- Provides support to the Director as needed.
- Responsible for the Professional Speaker online sales payments, tracking, etc.
- Responsible for the CLE Committee monthly meeting materials distribution and meeting notices and the taking of meeting minutes. Assists with Section meetings (including notices, evaluation summaries, etc.).
- Provide support for live webcasting during in-person CLEs in coordination with the CLE Program Coordinator
- Performs other duties as designated by the Director of Professional Development.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Ability:
Ability to read and interpret general business periodicals, professional journals, technical procedures, or government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Math Ability:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent, and to draw and interpret bar graphs.
Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills:
To perform this job successfully, an individual should have knowledge of Microsoft Office Suite, Adobe Acrobat, order processing software and database software (must be able to learn and work with The Associate membership database).
Education/Experience:
High School Diploma/GED
Certificates and Licenses:
Valid Driver’s License and access to an insured vehicle is required.
Notary public
Knowledge, Skills and Other Abilities:
- Time management skills
- Oral and written communication skills
- Professionalism
- High level of multi-tasking ability
- Ability to prioritize
- Flexibility in time, attitude, outlook and with dealing with volunteers
- Customer and member service motivation
- High level of good judgment
- High level of diplomacy and sensitivity when dealing with aggressive members and public
- Ability to cope under stressful conditions
- Ability to boil down information to communicate essentials quickly and effectively
- Appreciation for value of lawyers and legal system
- Commitment to quality
- Team Player
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, use hands, stand, walk, talk and hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch or crawl as well as taste and smell. The employee must occasionally lift and/or move 25 – 30 pounds. Specific vision abilities required by this job include close vision and distance vision.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is occasionally required to work near moving and/or vibrating mechanical parts.
The noise level in the work environment is usually moderate.
Interested candidates should send a resume and cover letter to employment@nhbar.org.
Please reference “Professional Development Staff Assistant” in your subject line.